Jun 02,  · Here are some steps for how to set up a Zoom meeting using Outlook: 1. Install the Zoom Microsoft Outlook Add-in. To set up a Zoom meeting through Microsoft Outlook, first make sure that you download and install the Microsoft Outlook Add-in to your personal device. This provides you with the option to schedule and launch Zoom meetings directly. Jan 17,  · Making a New Calendar Invitation a Zoom Meeting. Open your Outlook Calendar. Right-click the date/time desired and select New Appointment. Select either Schedule A Meeting or Personal Audio Conference to schedule the meeting type of your choice. If you select Schedule a Meeting, the settings window will appear with additional ted Reading Time: 9 mins. Click Outlook from the dashboard ; Click the calendar icon on the bottom left; Navigate to the date you would like to create the zoom meeting; Double click on the date. A window with the event settings will appear; Click the ” ” button in the top right; Hover over “Zoom” and click “Add a Zoom Meeting” Add attendees to the “Invite attendees” field.
 
 

How to schedule a zoom meeting in outlook calendar

You have to view the full details of the meeting in order to view the Zoom button. It won’t show up in the small window that pops up when you create a meeting. The Zoom meeting will be adjusted to match the time and date set by the calendar event. The details will be in the notes for the meeting and the title of the meeting will be taken from the title you put on the calendar appointment.

If you edit the event in the future, the Zoom meeting will be updated accordingly. Zoom Meeting Settings Meeting settings can be adjusted by clicking on the Settings option. After the information has been added to the calendar invite, you can click on Settings under the Zoom option to change the settings for that meeting.

If it is a recurring meeting and you want the Zoom information associated with all sessions not just the single session you are opening , be sure to select The entire series when prompted. Mac: Click Add Zoom Meeting near the start and end time fields. You may be prompted to sign in to Zoom. Please do so. If a Zoom – Pro Account window opens, close it or move it out of the way.

In the Zoom -Schedule a Meeting window that opens, select your preferred Zoom options, then click Continue. The Zoom session information will automatically appear in the Outlook calendar entry. In the Outlook calendar entry, click Send Update to send the revised meeting information to your attendees. Manual Cut and Paste If you do not have the Zoom Plugin for Microsoft Outlook installed, or are using a different calendar or meeting system, you can still create a Zoom session and manually add that information to an existing meeting invite.

If your Outlook meeting is recurring, be sure to check Recurring meeting in Zoom; this will keep your Meeting ID from expiring. Click Save on the Schedule a Meeting screen when you are done setting up the Zoom meeting particulars.

Find the Invite Attendees line, then click Copy the invitation. In the pop-up window, click Copy Meeting Invitation. You can close Zoom in your browser now.

Open your calendar entry in Outlook and paste the Zoom session information into it. Encourage Cost-Saving Audio Selection Using Zoom telephony, particularly premium audio telephony, costs the university money. When scheduling a Zoom session, Ask participants to use computer audio if they can reasonably do so.

Using computer audio does not incur any expense to the university and is generally the best audio option for participating in a Zoom session. If participants must join by phone, see if they can join by dialing in to the toll numbers rather than toll-free numbers.

Toll-free calling costs Cornell more. If you’re sure none of your participants will need to call toll-free, edit the calendar invite information to remove the toll-free numbers so they aren’t dialed by mistake. While it may add some convenience, this costs Cornell the most of any option. So, when you create your calendar invitation in Outlook, consider adding something like this to the invite text: Use computer audio if you can; it saves the university money.

If you need to connect by phone, use the toll number unless it will cost you money personally. A toll-free call is more expensive for the university. Please do not use the “Call Me” option. It costs Cornell the most. For iOS and Android users, the Zoom app for your device supports computer audio, so you can call from your own phone, not be charged, and still save Cornell money. Zoom Articles see all. Host a Zoom Meeting. Install Zoom Software. Click Schedule. Clicking this button will add a Zoom meeting link to your Outlook meeting invitation.

Select the “Add a Zoom Meeting” icon in the ribbon again Configure options as needed, then select “Add Zoom Meeting” You can find more information about meeting options here. Tap Done to finish scheduling.

You are prompted to add the meeting to your iOS calendar, where you can invite attendees. You will be redirected to a BU Login window.

Configure your meeting options as desired. Your invite is now ready to send. Confirm which account you will be installing the Zoom add-on to. You will then be asked to approve the access required for the Zoom add-on. The Zoom for Google Calendar is now installed and ready for use the next time you create a meeting with conferencing enabled.